July 2021 MInutes
TIMBERLAND AND THORPE TILNEY
PARISH COUNCIL MEETING
These are the Minutes of the Parish Meeting.
Wednesday 21st July 2021 at 7.00pm. Timberland Methodist Chapel
Meeting Recorded for minute purposes.
One parishioner present.
Issue raised – None
Those present:
Parish Councillors: Stirling, Kornat, Audis, Sharplin, Sharman, Slater, Lenton, County Councillor Kendrick and the Clerk.
1. Welcome
The Chair welcomed everyone to the meeting.
2. Apologies
District Cllr. Ogden.
3. Minutes from the meeting held on 21st July 2021
Agreed as correct
Proposed: Cllr. Kornat Seconded: Cllr. Sharman
All Agreed
4. County Councillor Remarks
Cllr. Kendrick to forward newsletter for updates.
Cllr. Kendrick asked for requests for tree planting by LCC and the Woodland Trust.
Lincolnshire County Council Funding has been cut from the Central Government Grant but much of the shortfall has mainly been drawn from the Council’s reserves to repair roads.
Cllrs. Stirling raised concerns about repairs to the roads in the centre of the Village, in hot weather, as the tar was melting. Cllr. Kendrick confirmed that tar can be removed from cars by the workers involved. Any concerns to be sent to him directly.
Cllr. Kendrick explained that the Road Contractors have offered volunteer hours to undertake a community project.
Agreed: Clerk to forward ideas for tree planting to Cllr. Kendrick including a suggestion from a Parishioner voiced at a recent meeting.
Cllrs. Stirling, Lenton, Sharplin and Audis to walk around the Parish to review footpaths and possible locations of trees on Tuesday the 27th of July at 6pm. Councillors to meet outside Cobblers Cottage.
Cllr. Kendrick to chase up the progress on the speed limit on the B1189 leading up to the Thorpe Tilney.
Clerk to forward to Cllr. Kenrick details of any work that can be done on a voluntary basis and only materials will be paid. Cllr. Kendrick to send full details of how to apply.
5. Planning
5.1 A letter has been sent to planning to re-iterate the concerns about infrastructure.5.1
The Clerk reported that a call has been received from the Planning Officer Tom Siddons who said they were not able to take any action with the Anglian Water, as each planning application is considered by all consultees including the Anglian Water who assess the infrastructure capacity.
5.2 Cllr. Sharman gave some detail about the submission to Local Planning Team as part of the consultation which is due to be concluded on the 24th of August.
Agreed: Cllr. Sharman and Clerk to work on the draft for final submission for the Local Plan consultation by the due date.
6. Highways
6.1 Thorpe Tilney Junction
There are still concerns about the high hedge causing issues with visibility exiting the junction.
Agreed: Clerk to forward to Cllr. Kendrick the email from Highways Officer and the plans to contact the owner of the hedge on Thorpe Tilney junction.
Cllr. Kendrick to chase up repairs of the white safety fence over the dykes.
7. Parish Items
7.1 Community Market
The first community market will be held on the 22ndJuly 10am-12pm after the prolonged closure due to covid19 and refreshments will be served.
7.2 Timberland Green
7.2.1 ACV application
This has been submitted and additional support letters and maps have been requested. The paperwork has been prepared by the Clerk and Cllr. Kornat.
Agreed: Cllr. Kendrick to prepare a letter of support for this application.
7.2.2 Church Wall
This has still not been repaired. There are safety concerns. A local farmer has offered to help repair the wall at the end of the year. A letter has been sent to the Arch Deacon to ask for his support to complete the repair.
7.2.3 Damage to signs etc.
There is some concern about the damage to signs etc. and litter.
7.2.4 Dog fouling
Cllr. Audis reported that dog fouling had declined recently.
Agreed: Cllr. Kornat to produce a couple more posters if they are needed in the future.
7.2.5 Wooden Shelter
It was discussed that this may be replaced in the future subject to funding etc.
7.3 Grounds Maintenance
Agreed: Clerk to request the Litter Picker to wear a high viz jacket when litter picking.
Clerk to report the over-grown hedge on the footpath from the Bayfield Corner.
7.4 Family Fun Day
It is hoped that a Funday will be held in 2022.
7.5 Village Hall
Volunteers continue to work very hard on completing the final stages of the renovation. The efforts of volunteers are very much appreciated.
7.6 Notice Board
A discussion took place again of the use of the Community Infra-structure Levy. (CIL) It was hoped that a local joiner could make the Notice Boards competitively but unfortunately, this is now not an option.
Agreed: Clerk to send out details confirming the allocation and to check whether Broadband can be paid for out of this levy. The CIL will be spent on replacing the two notice boards based on the initial designs produced by the Village Hall at a cost of £940.
Proposed: Cllr. Audis Seconded: Cllr. Slater All agreed.
7.7 Thorpe Tilney Junction
Agreed: To await further email from Highways Officer and Clerk to send recent email to Cllr. Kendrick for his information.
7.8 Annual Parish Meeting 2022
Agreed: To be put on the January 2022 agenda.
7.9 Phone Box Painting
A general discussion took place. The Parish Council has the paint already and a quote has been received for around £400 for labour inside and out.
Agreed: The painting to be paid for from the CIL money and Cllr. Audis to arrange for the work to be done as local decorators were not able to do the work.
Proposed: Cllr. Audis Seconded: Cllr. Slater All agreed
8. MATES Fete
A general discussion took place.
Agreed: Although individual Councillors and Clerk intend to support the day it was agreed that the Parish Council would not have a presence.
9. Clerk Updates.
9.1.1 Cheques for payment from the last meeting:
100721 302.40 LCC Lease for Timberland Green
100722 244.14 HMRC Tax
100723 528.27 Clerk Salary and Expenses
100724 59.11 Litter Picker
100725 0.00 Cancelled
100726 14.00 Room Rental Methodist Chapel
Proposed: Cllr. Audis Seconded: Cllr. Slater
All Agreed
9.1.2 Bank Statement Balances
Balance to 20.07.21
Community Ac 10161.69
Business 1963.68
Unpresented cheques -302.4
Planned Exp -6245.08
Petty Cash 46.95
Unbanked 0
Balance 5624.84
9.2 Correspondence/communications
Clerk to send copy of the letter to the Arch Deacon to the Vicar
9.3 Audit 2020-2021
The Public Rights Notice has been displayed after the successful audit of the accounts.
9.4 New Bank Account
Agreed: To be discussed at the next meeting
9.5 Social Media
Agreed: The Council will not have its own Social Media page.
9.6 Broadband
Agreed: To be put on the next agenda
9.7 Extra-ordinary meeting 11th August 2021 7pm
All Agreed
9.8 Website
The target date for completion of the website is the end of September 2021 and it is also on the agenda for the next meeting.
10. Agenda Items for the Next Meeting
11. Date of the next meeting
Wednesday 11th August 2021 7pm - Timberland Methodist Chapel
21.27pm Meeting closed