January 2020 Minutes
TIMBERLAND AND THORPE TILNEY PARISH COUNCIL
These are the draft minutes of the Parish Council Meeting held at Timberland Village Hall on Wednesday 15th January 2020 at 7.30pm
Recorded for minute purposes.
Councillor Stirling formally introduced the new Clerk to all Councillors present. It was stressed that a handover between the outgoing clerk and the new clerk has not yet taken place.
5 Parishioners present and matters raised were as follows:
Parking on Main Street and the suggestion of double yellow lines
Planning within the village
Dog Fouling
Dangerous Dog
Agreed that the Clerk to write to Cllr Kendrick regarding double yellow lines. The Clerk was asked to chase Anglian water with regards to a meeting in the village to look at drainage within the village. A new Dog Fouling sign to be erected by Cllr Audis at Hallam Lane. The Clerk to chase the PCSO and ask for a report to be submitted to the March meeting and ideally for attendance at at least one meeting during the coming year.
Agenda
Present:
Cllrs. Stirling, Audis, Kornat, Sharman and the Clerk
1. Apologies
Cllr Sharplin
2. Declaration of Interests
None
3. Minutes of the meeting held on Wednesday 13th November 2019
8.3.2 – Cllr Sharman confirmed that the repair to the defib has taken place and the receipt for the repairs was submitted to the Council. The Clerk was asked to write a letter of thanks to the parishioner for carrying out these works.
The minutes were agreed as a true and correct record
Proposed: Cllr. Kornat Seconded: Cllr. Sharman
4. County and District Councillor Remarks
Issues raised with Cllr Kendrick were as follows:
Thorpe Tilney – Sign and speed limit
Hallams Lane – Manhole at end of drive way still dangerous
Fen Road/Church Lane Pot holes
Parking problem on Main Street and request for yellow lines
Safety fence at Timberland/Martin.
Cllr Kendrick advised that the works between Martin and Woodhall have been put back, no new date has been received but he will advise as soon as this is known.
More money is being made available for LCC Highways as from April 2020 as part of the Governments agenda.
Agreed that the Clerk to email a list of issues to Cllr Kendrick
5. Planning
No new applications received for consideration.
The Clerk was asked to chase Anglian Water regarding a meeting date
6. Highways
An email has been received from a resident regarding the speed limit and sign at Thorpe Tilney. There has been a further accident. This email has been forwarded to Cllr Kendrick and LCC Highways. Cllr Audis reported that the safety fence at Timberland to Martin has rotted off. The Clerk to bring this to the attention of LCC Highways. The Clerk was asked to chase LCC regarding the Fen Road/Witham Bank sign which has been missing for nearly a year.
Cllr Audis was thanked for erecting the sign at the green advising no unauthorised vehicles.
Complaints re pot holes to be raised with Cllr Kendrick.
The Clerk to write to LCC regarding the broken white safety fence at Timberland/Martin. The Clerk to chase LCC regarding the missing Fen Road/Witham Bank sign.
7 Parish Items
7.1 Community Market Update
Cllr Kornat reported that during 2019 £1300 had been raised towards the village hall renovations. The next Community Market will be held on 23rd January. Depending on when the renovations start at the hall there will be an impact on the Community Market. It is hoped that the market may be able to relocate temporarily to Martin Village Hall but this has not yet been agreed.
7.2 Timberland Green – Church Wall
Nothing has yet progressed. The Church are still in discussion with their insurance company. Cllr Stirling agreed to speak to the church and try and move this forward.
Cllr Stirling to speak to the Church
7.3 Grounds Maintenance
This area is up for tender again. Area is currently cut once a fortnight for £15. The Clerk was asked to contact LCC and express interest in continuing with this.
The Clerk to contact LCC to confirm the Councils interest in continuing.
7.4 Sign
The sign is now in place and cost £63.18.
7.5 Family Fun Day
The date for the 2020 Family Fun Day has been set for Saturday 4th July 2020. Cllrs Stirling, Kornat and Sharplin to have a meeting to discuss entertainment ideas.
Cllrs Stirling, Kornat and Sharplin to meet
7.6 Nativity Feedback
This was a venture driven by St Andrews Church and involved children from both Walcott & Martin schools. Over 250 people attended and £300 was given to the Special Care Baby unit at Lincoln. The Parish Council was asked to steward the event. The Parish Council agreed that the event had been successful and to register their support for any event in 2020.
8 Clerk’s Update
8.1 Finance
8.1.1 Cheques for payment
Cheques for payment from the last meeting:
100663 Sign £42.00
100664 L Picker salary £59.12
100665 Clerk salary £438.30
100666 Fence Posts £21.18
Proposed: Cllr. Kornat Seconded: Cllr. Audis
8.1.2 Bank Statement Balance
To be discussed at the March Meeting due to changeover of clerks
8.1.3 Precept 2020/2021
It has been agreed that the precept will not be raised for 2020/2021 financial year.
8.1.4 Infrastucture Levy
The Parish Council has received £536.00 from NKDC. This has to be accounted for and evidence to show how this money has been used by December 2020. Ideas put forward included putting it towards some more play equipment on the green, benches around the village, contributing towards the family fun day. The Clerk to look into what grants are available for play equipment funding.
The Clerk to seek available grants for funding towards new play equipment and obtain details on suitable items.
Cllr Kendrick arrived. Matters discussed/raised can be found under item no. 4
8.2 Correspondence/Communications
Nothing to report.
9. Parish Council Vacancies
One letter of application has been received and this has previously been circulated to all Councillors. It was confirmed that Cllrs Stirling, Kornat and Sharman have met with the candidate. A vote took place and it was unanimously decided to co-opt Mr Chris Lenton to the position. This leaves one vacancy to fill and expressions of interest were sought.
9.1 Clerks Contract
It was agreed that the new clerk and the outgoing clerk would look at this along with Cllr Sharman with a view to having it signed and in place before the next meeting.
The new Clerk and the outgoing clerk to meet with Cllr Sharman to discuss and sign the contract
10. AOB/Agenda Items for next meeting
Cllr Kornat submitted her apologies for the next meeting.
Cllr Audis advised that the mower blades are being sharpened ahead of the 2020 season. A quote has been received for £80 for the replacement blades if these are needed.
11. Date of next meeting : Wednesday 11th March 2020 at 7.30pm at Timberland Village Hall
There being no further business the meeting closed at 8.48pm