2019-20 Parish Council Minutes of Meetings

TIMBERLAND AND THORPE TILNEY 

PARISH COUNCIL

These are the minutes of the Parish Meeting held at Timberland Village Hall on Wednesday 13th November 2019 at 7.30pm. 
    
Recorded for minute purposes

3 Parishioners Present 

Matters raised by parishioners:

Road between Martin and Woodhall Spa

Parking on Main Street

Chippings on the road between Martin and Timberland

One Parishioner present thanked the Parish for their support.

Agreed: Clerk to write to Cllr Kendrick and Highways Officer to ask when the planned work is due to start on the main road from Martin to Woodhall. This letter to include  the deep pot hole that has appeared near Glebe Farm. 

Letter to request also that the Martin Road is swept to clear of the loose chippings

Those present:

Cllrs. Stirling, Kornat, Audis. Sharman, Sharplin, County Councillor Kendrick and the Clerk

1.      Apologies

Cllr. Ogden

2.      Declaration of Interests

None

3.      Minutes of the meeting held on the 11th September 2019

Agreed as correct and true record

Proposed:     Cllr.  Audis      Seconded:    Cllr.  Sharplin

All Agreed

4.      County and District Councillor Remarks

Written report received and distributed to the Council (available on request)

Cllr. Kendrick informed the Council that priority is given to traffic regulation signs for replacement or repair although some priority will be given to signs of community interest.

The yellow lines have been agreed and are on the list for completion on Station Road.

Lincoln County Council are looking into the parking on Main  Street.

Fen Road repairs are planned.

The hole near the drive on Hallam’s Road still has not been repaired.

AGREED: Clerk to write to Cllr. Kendrick raising this and other outstanding items including Thorpe Tilney hedge and the path on Martin/Timberland Lane.

5.      Planning

All planning has been sent out to the Council

A general discussion took place with regard to pipe/drainage infrastructure.

Agreed: Clerk to write to Planning and Water Board (Anglian Water) highlighting concerns and request a meeting.

Clerk to send a response to planning with regard to the application for retrospective planning for the amenity of a bed and breakfast.

6.      Highways

Clerk to report broken light near the bus shelter.

7.      Parish Items 

7.1    Community Market Update

The next market will be held on the 21st November and around £1200 has been raised towards the renovations of the village hall. The next Community date is planned for 21st November 2019.

Dates have been agreed for 2020 and are available on the website.

7.2    Timberland Green

7.2.1 Church Wall

Agreed: Advice to be given to the Church to obtain statements/photos from witnesses, including the tree surgeon, to witness the damage as the insurance company have refused the claim. Cllr. Kornat offered to support the church in their appeal to the insurance company.

Cllr. Stirling to enquire whether the wall is listed.

Work on the benches to be completed in the spring.

Benches and football nets to be stored away for the winter.

7.3    Grounds Maintenance

All completed and dates submitted by Cllr. Audis to the Clerk for payment.

7.4    Timberland Village Hall

7.4.1 Plans/Renovations

These have been agreed through consultation and agreement with the committee and the local community through displays and door to door surveys.

In December grants (around £90000) will be applied for and the 10% match funding has almost been achieved.

7.4.2   Broadband

Agreed: 18-month contract to be continued at a newly negotiated cheaper rate of £21 per month.

Proposed:  Cllr. Audis            Seconded:     Cllr. Sharman

All agreed

7.5    Footpaths

The Clerk informed the Council that the claim had been registered as an application to change the definitive map and further evidence of the kissing gate has been submitted. Confirmation has been received that this has been added to the file.

A request has been made to estates to maintain a walk until a decision is made.

7.6    Dykes

A meeting with an LCC officer (flood risk manager) has taken place. A written response has been expected but this has not yet been received. Concern over recent heavy rainfall was discussed as the dyke was 1inch from flooding.

Agreed: The Clerk to write again confirming the discussion to reiterate what the Council would like to happen. This letter should also go to the Drainage Board and the Environment Agency. A request initially to be made for the dredging to take place and ownerships/responsibilities clarified for dykes and culverts. The Council will then consider a future action plan.

7.7    Sign leading to Timberland Green

Agreed: A sign was agreed and Cllr. Audis to deal with this up to the value of £100 including fitting.

Sign to read: No unauthorised vehicles past this point. 

Proposed:     Cllr. Audis                           Seconded: Cllr. Sharman

All Agreed

7.7.2 Dog Fouling Signs

Agreed: Clerk to chase these.

7.8    Flood Wardens

Already discussed

8.      Clerk’s Report

8.1 Finance

8.1.1 Cheques for payment from the last meeting

100655                  SLCC     Membership                             £106

100656                  LPicker  Salary                                           59.12

100657                  Clerk      Salary                                         438.30

100658                   TA        Fuel for mower                             26.05

100659                                Petty Cash                                   100.00

100660                  HMRC  TAX Due                                     237.44

100661                  Election Costs                                             82.70

100662                  GHNL   Advert                                           10.00

Proposed:            Cllr. Kornat                 Seconded:    Cllr. Sharplin

All Agreed

8.1.2  Bank Statement Balances as at  7.11.19.

Current Account         £  9455.07

Business Account           1961.06

8.1.3  Litter Picker Grant

Agreed: The Clerk applied for this grant of £119.00 and it has now been received.

8.1.4 Planning Levy 

The LCC Levy amount of £536.08 has now been received. 

8.1.5 Precept 2020/2021

A general discussion took place.

Agreed: The Clerk, Cllrs. Stirling, Sharman and Audis to look closer at the figures on the Thursday 5th December and put forward a proposal for agreement to increase the precept (or for it to remain the same) in January 2020.

All agreed

8.2    Email 

Agreed: The new clerk to set up the new emails

Proposed:       Cllr. Audis     Seconded:  Cllr. Sharplin

All agreed

8.3    Correspondence

8.3.1  Police Report 

Agreed:   The Clerk to request an end of the year report from the police for the March 2020 meeting.

8.3.2  Defib

Cllr. Sharman confirmed that the Council  are responsible for the repair of the light. A parishioner has volunteered to repair the light for free and the Council will meet the costs of the parts.

Agreed: Payment for parts to a max of £50.

Proposed: Cllr. Audis          Seconded:       Cllr. Sharman

All agreed

Agreed: Clerk to send a letter of thanks to the parishioner.

8.3.3    Martin/Timberland Lane

A letter has been received from a Parishioner with regard to dog litter bins and the narrowing of the path.

Agreed: A letter to be sent to highways to request a cut of the overgrown grass which has narrowed the path. The Clerk has already written to the parishioner with regard to dog litter bin request.

8.3.4 Notice of Election

This has been displayed in notice boards.

8.3.5 Live Nativity 18th December 2019

Agreed: Council to support this event by helping with the marshalling.

A road closure application has been submitted.

A site meeting is due to take place on the 21st November.

Cllr. Audis to organise the beacon on the corner of Bayfield.

9.     Parish Council Vacancies

9.1   Clerk Vacancy – Interviews

Agreed: These are to take place on the 2nd December and shortlisting on Wednesday 27th November 6.30 in the village hall. The Council agreed to delegate the appointment decision to the interview panel which includes Cllrs. Kornat, Stirling and Sharman and the Clerk will be present.

Proposed:  Cllr. Kornat       Seconded:    Cllr. Sharman

All agreed

9.2   Clerk Contract

This has been updated by the Clerk and Cllr. Sharman based on comments at the September meeting to be formally agreed in the January  meeting.

9.3   Parish Councillor Vacancies

Applications have not been received.

9.4   Pension Guidance

The clerk has sent the guidance to the Council and no further action is required.

10.  Agenda Items for the Next Meeting - Family Fun Day

11.  Date of Next Meeting: 

Wednesday 15th January 2020 7.30 Timberland Village Hall

Note of thanks   -      Cllr Stirling to the Clerk

‘As this is the last meeting

 Cheryl - from when Terry appointed you as Parish Clerk you have worked tirelessly and endlessly for the good of the Parish, the Council and the parishioners.  You have guided us through all sorts of upheavals, given good advice to us all on every subject. In my time, sat here, you have been absolutely superb. All the correspondence, everything has been excellent. We have had everything we have needed at the meeting and it is a shame for me you are leaving us as the Parish Clerk because I think you are superb. You were always professional and whoever comes to be the Parish Clerk have got big boots to fill.

On behalf of the Parish Council, honestly, thank you for all your hard work and good luck for the future in whatever you will be doing’.

Cllr. Sharman             ‘Please make sure that this is minuted word for word’

Cheryl                         ‘Thank you everyone, I have really enjoyed working with you all’