January 2019 Minutes
TIMBERLAND AND THORPE TILNEY PARISH COUNCIL
These are the minutes of Timberland and Thorpe Tilney Parish Council meeting held at Timberland Village Hall on Wednesday 9th January 2019.
Public Session
7 Parishioners attended the Village Hall 10 minute public session.
The Chair welcomed all Parishioners to the meeting.
A parishioner asked the Council some questions with regard to the response of the recent planning application received which included seeking clarification on the response from the council.
A general discussion followed.
Cllrs. Ogden and Matthan detailed the reporting process and the strict legal requirements of the planning framework of the District and Parish Council. This included clarification should the application go to the Planning Committee.
It had been suggested that as the applicant had previously been a member of the Parish Council this may have affected the council’s response to it. It was clarified that this was not the case and that this application was dealt with in the same way as any other application.
The parishioner also raised concerns with regard to the surface water and whether flooding was possible.
Detail of the flooding in previous years was clarified (where it took place and when). The Parish Council pointed out that the statutory consultees e.g. Environment Agency and Anglian Water are the experts and will advise the Planning Officers.
A Parishioner also raised concern with regard to the proposed demolition of the wall. Similar concerns have been sent to the Planning Department by other Parishioners.
Another Parishioner raised a question with regard to main gas supply for the Parish. Details were handed to the clerk of a contact for initial investigations.
Agreed: The Clerk to put this on the agenda for the Cluster meeting of local parishes to take place on Monday 14th January 23019.
The police were not present and Cllr. Stirling shared the contents of an update email which had been sent via the Clerk.
The details were as follows:
Very little crime has been reported.
Thefts – None
Criminal Damage - None
Burglaries - None
Hare Coursing x 2- Thorpe Tinley and Timberland Fen: 16/12/18 and 30/12/18
RTC: Vehicle collided with a deer on 28/12/1 (Main Street) 1 x vehicle spun off the road 20/12/18 on main Street.
New Year best wishes were sent to the Parish.
Parish Council Meeting
Present: Cllrs. Stirling, Audis, Sharplin, Kornat, Phillips, Sharman, Kendrick, Ogden, Matthan and the Parish Clerk.
1. Apologies - None
2. Declaration of Interest - None
3. Minutes from the previous meeting
Resolved: The minutes were agreed as an accurate record of the meeting on 14th November 2018.
Proposed by: Cllr. Kornat Seconded by: Cllr. Sharplin
All agreed
4. Co-option
The Legal Notice and Parish Council advert has been up for the required period and one parishioner has asked to become a Councillor. The letter of application and the CV had previously been sent to the full Council.
Keith Gullidge spoke to the Council describing his motivation and relevant experience which led him to applying.
Resolved: Co-option of Keith Gullidge as Parish Councillor to the Council.
Proposed by: Cllr. Sharplin Seconded by: Cllr. Stirling
All Agreed
The Chair welcomed Cllr. Gullidge to the Council.
5. County and District Councillor Remarks
A newsletter was received from County Cllr. Kendrick. This newsletter is distributed to the full council and parishioners are able to request a copy via the Clerk and the website.
Cllr. Kendrick also updated the Council on the plans to extend the yellow lines and the statutory requirements in the village on Station Road.
Potholes continue to be a priority for highways and some work is still outstanding Timberland.
Lincolnshire Legal Services are inviting volunteers to sit on a panel to hear school admission appeals. Expenses will be paid and anyone interested should email legalappeals@lincolnshire.gov.uk.
All other items are included in the newsletter. Cllr. Stirling thanked Cllr. Kendrick for this which he said was comprehensive and interesting.
Cllr. Ogden also informed the Council of the current work on the annual budget which should be completed soon and the Council Tax will be determined.
Cllr. Matthan confirmed the attendance of the Emergency Planning Officer will attend the Cluster group the following Monday.
Cllr. Matthan handed out a fraud leaflet and also confirmed that in future all voters will need to have with them proof of ID in order to vote.
Resolved: Clerk to produce a notice asap to ensure that parishioners are aware of this for the local elections.
6. Planning
The following planning was received since the last meeting and distributed to the Council.
18/1561/FUL 18 Fen Road
18/1579/FUL 7 Main Street
A general discussion took place in addition to the discussion during the public session.
Resolved: Cllr. Kornat to produce a draft document, clarifying the role of the Parish Council. This will include a statement to avoid possible bias and/or any declared interest to reassure parishioners and guide Councillors in responding to concerns when consulted on planning applications.
7. Highways
7.1 Woodhall Spa Road
Cllr. Audis and others raised concerns about the signage on the main Woodhall Spa Road.
Resolved: Cllr. Kendrick to chase Highways as he has received other correspondence on this matter.
7.2 Fen Road 30mph Sign
Resolved: Clerk to continue to chase this
7.3 Station Road Yellow Lines
Already discussed
7.4 Pot Holes
Resolved: Clerk to write to Rowan at Highways reminding him of outstanding work on potholes and Cllr. Kendrick will also follow this up.
7.5 HGV signs.
Resolved: Clerk to write to Rowan at Highways reminding him of the signs discussed.
7.5 Fix Mystreet App
Cllr. Kendrick informed the Council of the above app for reporting Highway defects.
Resolved: Clerk to contact Highways for more information on this and draft something for the Notice Boards.
8. Parish Items
8.1 Community Market Update
Cllr. Kornat reported that this initiative has come to the end of the 3rd year raising almost a £1100 which is contributing to the Village Hall renovations. The next market is Thursday the 24th January 2019.
The Chair thanked everyone involved for the work involved and Cllr. Matthan reported that this was seen as an example of good practice and re-generation across the district.
8.2 Timberland Green
Cllr Audis reported:
8.2.1 There is a problem with moles
8.2.2 Sign still has not been erected on the farm access road
8.2.3 Mower will be due for a service in readiness for the summer
8.2.4 Football nets need repair or replacement
8.2.5 Church wall not yet repaired
Resolved: Clerk to write to write to Lincoln City for a donation for the nets after Cllr. Audis has measured them and has a quote for replacing them.
Cllr. Audis to purchase paint for remarking the pitch to the value of £25
Proposed by: Cllr. Kornat Seconded by: Cllr. Phillips.
All agreed
Cllr. Phillips to buy filters etc. for the service to the value of £20.00
Proposed by: Cllr. Audis Seconded by: Cllr. Kornat
All agreed
Cllr. Stirling to check the progress of the work on the wall.
8.3 Grounds Maintenance
Already discussed
8.4 Dog Fouling
Dog fouling on Hallams Lane is causing concern.
A general discussion took place.
Resolved: Cllr. Audis to put more signs on Hallams Lane.
Clerk to check with NKDC whether it is possible to have another bin in the future if it doesn’t improve over the next two months.
8.5 2019 Election
Resolved: The Councillors will step down and nomination forms will be required. The documentation and legal notices will put up as and when they are sent out by member services.
8.6 Family Fun Day 2019
Cllr. Kornat informed the Council that the sub-group (same as last year) will meet very soon to start the planning.
Proposed: Cllr. Sharman Seconded: Cllr. Sharplin
All agreed
9. Clerk’s update
9.1 Finance
9.1.1 Cheques for payment since the last meeting:
100619 JLP (CB) Memory Stick £59.99
100620 Clerk Salary/Expenses 410.45
100621 LP Salary 56.38
Proposed by: Cllr. Sharman Seconded: Cllr. Sharplin
9.1.2 Bank Statement Balances as at December 2019
Business Account Balance £1958.12
Current Account Balance £8687.12
- £20.00 unpresented cheque
9.1.3 Precept 2019-2020
The chair acknowledged the work put in by Cllr. Phillips considering future finance. A detailed discussion took place with regard to the above including consideration of whether to increase the precept and consideration of future spending.
Resolved: On balance it was decided that there would not be an increase in the Precept for 2019-2020.
Proposed: Cllr. Sharman Seconded by: Cllr. Kornat
The Clerk to ensure that the donations received for the Family Fun Day to be shown separately
9.2 Correspondence
9.2.1 Register of Electors
The Clerk informed the council that a request had been made to NKDC to check who had requested it and in what format.
9.3 Social Media Contract (draft)
Resolved: To be on the agenda for the next meeting
9.4 Clerk’s Leave
An email has been sent detailing date etc. to all Councillors.
10. Agenda items for March meeting Social Media Contract /Church Wall/Election/Planning Guidelines
11. Next Meeting date:
Wednesday March 13th 2019
Timberland Village Hall 7.30pm