September 2018 Minutes
TIMBERLAND AND THORPE TILNEY
PARISH COUNCIL MEETING
These are the minutes of Timberland and Thorpe Tilney Parish Council meeting held at Timberland Village Hall on Wednesday 12th September 2018.
1 Parishioner attended the Village Hall 10 minute public session.
A representative from the Village Hall Committee informed the council that discussions were underway with regard to the finances.
A general discussion took place with regard to the VAT situation.
Agreed: The VHC and the Clerk to explore further to clarify the charitable status and the implications of reclaiming VAT.
The police were not present.
Present: Cllrs. Stirling, Audis, Sharplin, Kornat, Phillips, Ogden, Sharman, Redwood, Kendrick and the Parish Clerk.
1. Apologies
Cllrs. Matthan
2. Declaration of Interests
None
3. Minutes from the meeting in
The minutes were agreed as an accurate record of the meeting on 12th July 2018
Proposed by: Cllr. Stirling Seconded by: Cllr. Sharplin
All agreed
4. Election of new Chair
Cllr. Stirling was elected as chair.
Proposed by Cllr. Sharplin Seconded by Cllr. Kornat
All agreed
Cllr. Audis was thanked for his work whilst acting as Chair by Cllr. Stirling, Cllr. Ogden and Cllr. Kendrick.
5. County and District Councillor Remarks
Cllr. Kendrick reported that the Council has been in recess and gave the following updates:
Highways – Lincolnshire has 5,000 miles of roads and 100,000 potholes had been repaired over the last year.
Joint working of Ambulance, Police and Fire Services. – This was going well and some open days are being planned for the future.
Tourism – This continues to thrive and brings in an income of 1.7billion.
Switch Scheme – This scheme offers the opportunity for parishioners to come together to negotiate cheaper energy tariffs.
Road Side Verge Project – This aims to use clearance of verges by the Council to create bio-mass fuel.
Children and Young People’s Committee – Work on this committee is concentrating on the reduction of exclusion from schools.
Health Scrutiny Committee – The response times for the ambulance service is now improving and the contract for renal care is in the process of being re-tendered
Councillors raised concern about the forth coming roadworks.
Agreed: The Clerk and Cllr. Kendrick to investigate the roadworks schedule.
Cllr. Ogden reported:
The Open Space Strategy – The Council were reminded that it was still possible for individual councillors to comment on this.
6. Planning
18/0952/FUL Yoga Hut 25 Station Road Agreed comment returned by email
18/1206/HOUS Homestead Witham Bank No comment (email sent)
See planning on line: www.lincolnshire.gov.uk/planning for up to date information.
7. Highways
7.1 The clerk reported that we are still waiting for the 30 mph sign, the Grit Bin on Fen Road and HGV signs on entrances to the village.
Agreed: Cllr. Kendrick to chase these
Parishioners and Councillors to be encouraged to report on line any defects:
www.lincolnshire.gov.uk Click on report a Highway Defect – and then report.
7.2 Location of speed signs
The clerk gave to the Council the large 30mph signs and bin stickers that had been delivered for erection and distribution around the village.
Agreed: The Clerk to write to the Road Safety Partnership giving 28-day notice for feedback on where they should be sited.
Cllr. Sharplin and Stirling to give out stickers for the bins to properties on the approaches to the centre of the village.
7.3 Church Lane Dykes
Agreed: Clerk to write to check out who is responsible for clearing the dykes.
8. Data Protection
The Data Protection Policy and statement are now complete and will be on the Lincolnshire Parishes website as soon as possible before November 2018.
Agreed: The Clerk to source an encrypted memory stick as it had been confirmed the laptop was protected by the password.
9. Parish Items
9.1 Community Market Update
Cllr. Kornat reported the success of the last Community Market and the next market is due to take place on Thursday 20th September.
9.2 Timberland Green
9.2.1 ROSPA Inspection
Some work had been identified by ROSPA.
This has now been partly completed by Cllr. Audis and Phillips at a cost of £20. Work is underway to undertake further work required.
Agreed: £25.00 to repair the goal posts and additional work.
Proposed by Cllr. Kornat Seconded by Cllr. Sharplin
All agreed
9.2.2 Church Wall
Agreed: The clerk to write to the church informing them of comments in the inspection report and request an update on the work.
9.3 Family Fun Day Evaluation Feedback
A general discussion took place with regard to the huge success of the event and proposals for the future. Cllr. Kornat thanked everyone for all their efforts.
Agreed:
The planning group for 13th July 2019 event will be Cllrs. Kornat, Stirling and Sharplin.
Parking near the church yard to be avoided and used only for unloading and disabled parking.
Lives to be asked to attend.
Balance remaining from the Parish Council donation to be returned to the Council.
The remaining balance of donations before and on the day totaling 399.30 will be set aside for the 2019 event.
A further 300.00 agreed for the 2019 event.
Proposed by Cllr. Sharplin Seconded by Cllr. Redwood
All agreed
9.4 LALC Training Day – including Diversity Awareness Training
The Clerk informed the council that two places have been reserved on the LALC networking day and more places may be available.
A general discussion took place which will be held as a closed record due to the content of the discussion. The record of this discussion will be given to all the Parish Council in due course to agree that it is a reflection of the discussion and will not be made public.
Agreed: Cllr. Stirling and Cllr. Sharplin to attend the networking day and any other to be confirmed later.
9.5 Grounds Maintenance Update
The clerk has invoiced the Council for the cutting of the Bayfield grass. Cllr. Phillips mentioned the hedge along the pathway.
Agreed: The Clerk to chase payment and request hedge cutting.
9.6 Footpath Map
The clerk presented the Council with the latest map which was given to the Parish.
Agreed: Clerk to get quotes for the cost of a frame to display it in the Village Hall.
9.7 Bus Shelters
Agreed: Cllr. Sharplin and Stirling to clean up the shelters as soon as possible.
9.8 Village Benches
Agreed: Cllr. Audis and Phillips to maintain the benches as soon as possible.
Councillors to purchase 5 litres of preservative to undertake the work to a cost of around £30.
All agreed
10. Clerk’s update
10.1 Finance
10.1.1 Cheques for Payment
100604 £150 Petty Cash
100605 36.07 Glasdon Dog Poo Bags
100606 102.00 EK Porta-loo for Family Fun Day
100607 Cancelled
100608 56.38 Litter Picker
100609 79.80 ROSPA
100610 410.45 Clerk
100611 20.00 JOmac
All Agreed
10.1.2 Bank Statement Balances as at
Business Account £1957.14
Current Account £ 9968.64
10.1.3 2018-2019 Updated Spreadsheet
This was presented to the meeting and will be included on the website.
10.2 Correspondence - Already discussed
11. Agenda items for November meeting
None
12. Next Meeting date:
Wednesday 14th November 2018 7.30pm Timberland Village Hall.